Got a text from a GC? Here’s what it’s for.
A general contractor uses SiteReady to collect the paperwork they need before you start on their site. Tap the link, upload your documents, and you’ll know in a few minutes whether you’re all set.
- No account or password
- No app to install
- Free for subcontractors, always
Text message
Meridian Construction
Hi Dana, Meridian needs Apex Drywall’s updated insurance and W-9 before you start at Riverside Medical on 9/22. Upload here, no login:sitereadyacc.com/u/7KQ2
You sent 2 files
COI_Apex_2026.pdf
W9_Apex.jpg
W-9 accepted. One fix on your COI.
Commercial auto shows $500,000 and Meridian requires $1,000,000. Ask your agent for a certificate showing at least $1M, then upload it at the same link.
What you might be asked for
Your request lists exactly which documents that GC needs. Here’s what each one is and the fastest way to get it.
- Certificate of insurance (COI)
- A one or two page summary of your policies, usually on an ACORD 25 form.
- How to get itAsk your insurance agent for a COI naming the general contractor as certificate holder. Agents usually turn these around the same day.
- Additional insured endorsement
- The policy page that actually adds the GC to your coverage. The checkbox on a COI isn’t enough on its own for most contracts.
- How to get itAsk your agent to attach the endorsement form, often numbered CG 20 10 or CG 20 37, along with the certificate.
- W-9
- The IRS form with your business name and taxpayer ID. GCs need it to pay you and file 1099s.
- How to get itFill out the current form from irs.gov, sign it, and upload a photo or PDF.
- Contractor license
- Your state or local license showing the license number and expiration date.
- How to get itA photo of the card or a screenshot from your state’s license lookup works.
- Safety certifications
- Only if the GC asks for them, most often OSHA 10 or OSHA 30 cards for your crew.
- How to get itPhotograph the front of each card so the name and date are readable.
Common questions
- Is this legit?
- Yes. The text or email came from a general contractor you work with, or are about to. They use SiteReady to collect compliance paperwork instead of emailing back and forth. If you’re not sure, call your contact at the GC and ask.
- Do I have to pay or create an account?
- No. The link is yours, it works without a login, and SiteReady never charges subcontractors.
- Who can see my documents?
- Only the contractor who sent you the request. Files are stored privately, not on a public link.
- What if something doesn’t pass?
- You’ll see which item fell short and what to ask your agent for. Upload the corrected document at the same link. The upload page shows which documents are already done, so you only send what’s missing.
- The link isn’t working.
- Upload links expire after a while. Ask the GC to send you a new one from SiteReady.
Run your own crews? Use it with your subs.
Plenty of subcontractors hire subs of their own. SiteReady’s free plan covers up to five, which is often all a specialty contractor needs.